How do I set the maternity leave of an employee?

By registering the birth date of a child, the duration of maternity leave for an employee can be automatically calculated according to the legal requirements and entered into the absence calendar.


Legal background

The period of maternity leave is governed by the German Maternity Protection Act (MuSchG), which regulates the exact absence of an employee.

Maternity leave is calculated according to the expected date of birth of the child, starting six weeks before the due date and ending eight weeks after delivery. In the case of preterm birth or multiple births, the leave is extended to twelve weeks after childbirth.

Note that from the beginning of pregnancy until four months following childbirth, the termination of employment by the company (with a few exceptions) is illegal.


Maternity in Personio

In Personio, you can set the maternity leave quickly and easily by adding a child to the personnel information of the employee. To do this, select the appropriate employee profile and remain in the first tab Personal Info. Under HR Information click Edit then Add child.

Fill in the child's name (if known), the sex, and the expected date of birth. The actual date of birth of the child can be added later, the maternity leave can be recalculated if necessary.

Once you have filled in the expected date of birth, you can select the check box to activate the maternity leave. 

Personio automatically calculates the period of maternity leave following the legal requirements. If it is a multiple birth or preterm birth, the period shall be automatically extended accordingly.

Select the corresponding absence, for which a maternity leave entry of the appropriate duration is being generated.

Only absence types for which the employee itself has at least viewing rights are displayed for selection.

If you have not yet created an absence type for maternity leave, you can create it in the account configuration. More information can be found here.


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