Configuring Public Holiday Calendars and Public Holidays

 

This article explains how to set up company-specific public holiday calendars. You can use these calendars to create and manage public holidays applicable to your company and/or different offices.

Find out here how such public holiday calendars can be assigned to the entire company or to individual offices only.

 

Creating Custom Holiday Calendars

If your preferred public holiday calendar is not shown in the selection of system holiday calendars provided, you can create custom holiday calendars by going to Settings > Public holidays. Create a new public holiday calendar by either duplicating and editing an existing public holiday calendar or by creating your custom holiday calendar in line with your company's internal requirements. 

Please note that custom holiday calendars need to be set up correctly and maintained by an administrator of the respective account.

 

Option A: Editing an existing public holiday calendar

If you wish to add specific public holidays to one of the existing system holiday calendars, the easiest option is to duplicate an existing calendar and add the new holiday(s) to it.

Absences-Newcalendar-Duplicate_en-us.png

This involves the following steps:

  1. Go to Settings > Public Holidays.
  2. Select the required public holiday calendar from the list of system holiday calendars shown.
  3. Click on the Duplicate calendar button on the top right, then click on Edit to name the copy you have just created.
  4. Add or remove specific public holidays. Select the type Once on a fixed date for new public holidays and create the holidays for individual years.

Please note that if you remove recurring public holidays, this step is also applied to past and future years, and will affect past and future presence and absence calculations. We therefore suggest that you select the type Once on a fixed date and create public holidays individually for every year. This can also be done retroactively for past years.

 

Option B: Creating a new public holiday calendar

If you wish to create custom holiday calendars from scratch, this option provides you with maximal flexibility. To create a new public holiday calendar, go to Settings > Public holidays, name your new public holiday calendar and click on the plus icon to add it. You can then add individual public holidays in the next step. 

For maximal flexibility in creating recurring public holidays, we suggest that you select the type Once on a fixed date and create public holidays individually for every year. This can also be done retroactively for past years.

 

Adding Custom Public Holidays 

You can add custom public holidays to both duplicated and newly created public holiday calendars. To do this, select the required public holiday calendar and click on Add holiday to open a dialog box for this task.

Absences-Newcalendar-Addholiday_en-us.png

You can choose from the following public holiday types:

Existing holiday Use public holidays that are already in the system
Fixed date Public holidays that are repeated every year on the same date
Once on a fixed date A one-time holiday for the selected year
Weekday in month

E.g. the third Monday in April

Easter offset

For holidays that occur a certain number of days before or after Easter Sunday

Then click on Add to create and save the new public holiday. 

 

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