This article explains how to set up company-specific public holiday calendars. You can use these calendars to create and manage public holidays applicable to your company and/or different offices.
Learn how such public holiday calendars can be assigned to the entire company or to individual offices only in our article Assigning Public Holiday Calendars.
Create Custom Holiday Calendars
If your preferred public holiday calendar is not shown in the selection of system holiday calendars provided, you can create custom holiday calendars. To do so, go to Settings > Work Hours and Absences > Public Holidays. Create a new public holiday calendar by either duplicating and editing an existing public holiday calendar or by creating your custom holiday calendar in line with your company's internal requirements.
Custom holiday calendars need to be set up correctly and maintained by an administrator of the respective account.
Option A: Edit an existing public holiday calendar
If you wish to add specific public holidays to one of the existing system holiday calendars, the easiest option is to duplicate an existing calendar and add the new holiday(s) to it.
This involves the following steps:
- Go to Settings >Work Hours and Absences > Public Holidays.
- Select the required public holiday calendar from the list of system holiday calendars shown.
- Click on the Duplicate calendar button on the top right, then click on Edit to name the copy you have just created.
- Add or remove specific public holidays. Select the type Fixed date for new public holidays, and create the holidays for individual years.
If you remove or edit recurring public holidays, this step also applies to the selected past and future years, and will therefore affect past and future presence and absence calculations.
Option B: Create a new public holiday calendar
If you wish to create custom holiday calendars from scratch, this option provides you with maximal flexibility. To create a new public holiday calendar, go to Settings > Work Hours and Absences > Public Holidays, name your new public holiday calendar and click Add. You can then add individual public holidays in the next step.
For maximal flexibility in creating recurring public holidays, we recommend that you select the type fixed date and add a valid since and valid until date.
Add Custom Public Holidays
You can add custom public holidays to both duplicated and newly created public holiday calendars. To do this, select the required public holiday calendar and click on Add new holiday to open a dialog box for this task.
You can choose from the following public holiday types:
|Existing holiday||Use public holidays that are already in the system|
|Fixed date||Public holidays that are repeated every year on the same date|
|Once on a fixed date||A one-time holiday for the selected year|
|Weekday in month||
E.g. the third Monday in April
For holidays that occur a certain number of days before or after Easter Sunday
Then click on Add to create and save the new public holiday.
A Public holiday type refers to an official statutory holiday (e.g. International Women’s Day in Berlin).
A Custom holiday type means that certain days are off for your company (e.g. Christmas vacation for all employees or a company jubilee).