In this article, you will learn how to integrate TimeTrack GmbH in Personio. You will get an overview of the requirements, together with instructions, for setting up this integration with the Personio employee data API.
What is TimeTrack?
TimeTrack is a comprehensive Time Management Suite. It offers legally compliant time tracking, user-friendly project and travel expense recording, and efficient workforce scheduling. Designed to revolutionize how companies manage their most valuable resource, time, TimeTrack streamlines operations and lets HR and project managers focus more on productivity. It's a one-stop solution for all your time management needs.
What can I do with the integration of Personio and TimeTrack?
When you integrate Personio and TimeTrack, you can select:
- Which employees should be automatically added to TimeTrack.
- Which employees should be added to Personio from TimeTrack.
- New employees added in Personio can automatically be added to TimeTrack with TimeTrack Workflows, and you can define how often each workflow should be executed.
Time Management: Synchronize time entries bidirectionally between Personio and TimeTrack, or manually push them from TimeTrack to Personio. The most suitable option is the bidirectional sync option.
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Bidirectional sync: Any change in TimeTrack or Personio is automatically synchronized and visible in both systems. Set up a TimeTrack Workflow to define how often the data is synchronized between Personio and TimeTrack. Set up synchronization every hour if you need accurate data at any time, but once per day should be sufficient.
- Manual sync: You have options to call a synchronization manually. If you only need time entries from TimeTrack to show in Personio when you are doing the payroll, you can use the manual option to push the time entries from the TimeTrack Timesheet to Personio.
Absence Management: When creating Absences in TimeTrack or Personio, they will be synced in both directions; the data will remain the same in both systems.
- Set up a TimeTrack Workflow to define how often the data is synchronized between Personio and TimeTrack. If you need accurate data at any time, you can set up synchronization every hour, but once per day is sufficient.
- Call synchronization manually in the TimeTrack Absence calendar by clicking the sync button to sync this time period.
Set up the integration between TimeTrack and Personio
1. Go to Settings > General > Integration > Personio.
2. Click New Configuration.
3. Insert the Client ID and Client Secret API credentials from Personio, then click Connect.
4. Under Import Employees, select the users you want to link between Personio and click Import.
5. Optionally, you can export employees from TimeTrack to Personio. You can skip this action.
6. Map Absence Types between TimeTrack and Personio by selecting the master system if conflict resolution appears. Select the absence type from TimeTrack and the corresponding absence type in Personio.
7. Click Save configuration to finish the setup.
Now, you can set up workflows for automatic sync. You can set up Workflows for time entries, absences and employees. The Workflows will perform syncs based on a specified time interval.
What data is transferred?
The following information is synced with TimeTrack:
- First name
- Last name
- Status
What are the costs?
The price for TimeTrack depends on your company size and the selected package. Prices start at €5.00 per month per employee. For more information, visit the TimeTrack pricing page.
Who do I contact at TimeTrack?
If you would like to learn more about TimeTrack, visit the TimeTrack website or contact TimeTrack. TimeTrack offers 14-day free trial.