Posting Positions on External Job Boards

 

This article explains how you can use the promote feature to advertise job vacancies simultaneously on several external job boards and how you can manage your postings. The posting and payment process takes place directly in Personio to save valuable time and minimize your administrative work.

Read this article to find out what you need to do before you can use the promote feature.

 

Promoting Jobs via the Promote Feature

Once you have added an open position in Personio and all prerequisites for the promotion of positions have been met, you can post the position on external job boards to attract candidates. To facilitate easy posting of your vacancies across different job boards, we work with GoHiring, our partner for the promotion of positions. Click here to see an overview of the job boards that are available via Personio. This article explains which information Personio transfers to the external job boards. 

Using the promote feature, you can either book boards separately or take advantage of the Personio Posting Bundles. These bundles are cost-saving promoting packages that are tailored to your needs. Please see this article for more details.

If you already have contracts in place with external job boards, click here for details on how to store these in Personio, so they can be used with the promote feature. 

 

Booking an external Posting

To post a position on external job boards via the promote feature, navigate to Recruiting > View position details > Promote > My postings. Any postings that you may have already booked are displayed here. Now click on Promote to start the process and to be taken to the list of available job boards. Alternatively, you can get to the job board overview directly from the Positions view in the Recruiting area by clicking the Promote button. 

 

Selecting the job board

The job boards overview offers multiple possibilities for postings from which you can choose the promoting options that best suit your needs. Select at least one option to continue with the booking. You can also select multiple boards at the same time. 

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The Suggested job boards at the top are suggested on the basis of the information provided in the posting. Underneath, you'll find the Free job boards and other paid Premium job boards.

Use filters to search for specific offers for Job Boards by Price, Duration, Country and Target audience

Please note that the system always preselects the country stated in the location entered for the position. You can advertise the position internationally, of course. Before finalizing the posting, select the preferred language with the selection option Post this position in in the bar at the bottom.

 

Previewing the posting

Click to select all job boards the advertisement is to be posted on, then click on Next. This will take you to a preview of the posting, where you can review which details Personio will transmit to the job board. At the top of the preview, you will see information about how your posting will be displayed on the job board. Depending on the type of ad selected, the job board either adopts the design shown in the preview or integrates the details of the posting into its own design. 

 

Completing the booking

In the preview, click on Proceed to checkout for a final review of your order. In the order overview, the selected job boards, runtime, language and cost are displayed.

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If you are using a Posting Bundle from Personio or have contracts with job boards in place and stored in Personio, the displayed cost details will also include information on how much of your package has already been used, and the savings benefit you receive from using a Posting Bundle or existing contract.

To complete the booking, click on Place order

 

Management and Renewal of Postings

Once you have posted a job ad via the promote feature, it is shown under the respective Position details under My postings in the Promote tab. This page shows a tile with the following information for each job board you have posted an ad with:

  • Status of the posting
  • Job board name
  • Posting runtime

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Click on the respective channel to see more detailed information about your posting. You will then see not only the status and runtime of the posting, but also the date of posting and further details about previous postings you have already posted for the position on the same job board. Click on the Renew button to book the selected posting again. This takes you directly to the preview. 

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Please note that static job boards (i.e. the free job boards) will not communicate the status of the booked posting to Personio. That means you will need to check the status yourself on the respective provider's website. 

 

Changing and Canceling Postings

If you would like to edit the job description of an active posting, you can do so directly in Personio's job description feature. To make changes to the About us section or the sub-headings of the different sections, you can head to the career page settings. In case you need to change the job title or metadata, you need to submit a request to our promotion partner GoHiring. To request an early expiry/cancel a posting, you can do so directly in Personio's Promotion tab under My postings. For further information on changing and canceling postings, click here

Note that editing postings is not supported by any free job boards apart from Xing basic. To make changes to positions on other free job boards, you will need to cancel the posting, update and renew it.

 

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