Absence Days System Report


⚠️ This article focuses on absences tracked in days. For absences tracked in hours, please visit this article.

This article provides an overview of the Absence Days system report.

Use the absence days report to find out the number of your active employees' absence days for the selected absence types. The absences are shown as color-coded bar charts in the upper section of the report, followed by absolute figures. See the following two images as an example of how the report may look. This one has been grouped by Department.




Configuration Options

There are several options for customizing a system report as required:



Define the period under review. Only employees whose Absence days fall within the selected period will be considered.



There are several options for grouping your data. You can group the results based on one or two attributes of the List of options type, for example by Department or Department/Office. Alternatively, you can group data by user-defined attributes of the List of options type. Select the group Employees to have data displayed separately for each employee.



You can combine any number of attribute filters to narrow down your selection.

  • For attributes of the Text field type, such as First name, you can set the filter to equals or does not equal.
  • For attributes of the List of options or Tags types, such as Department, you can additionally select the options included or not included. In the third input field, you are free to add any number of parameters.
  • For attributes of the Number type, such as Weekly working hours, the available filter options are lower than, greater than, lower than or equal to, greater than or equal to, equals, does not equal. Use the third input field to specify a number.
  • For attributes of the Date type, e.g. Hire date, the only available filter options are less than, greater than, less than or equal to, or greater than or equal to. Use the third input field to specify a date.


To remove an unwanted filter, click on the lower-case x next to it.

Once you have finished configuring your report, click on Apply to generate your results.


Actions Button

If you wish, you can export your system report as an Excel spreadsheet (.xlsx). To do so, click on the Actions button in the upper right corner of the window and select Export.

You can also use the Actions button at any time to update existing system reports with the latest data. Depending on the size of your data set, Personio will need between 5 and 10 minutes to load all data and refresh the full report. 


Chart Type

Choose between a bar chart or line chart. You do not need to save the chart type, as this setting is applied immediately after selection.


Click here for an overview and explanation of all system reports available in Personio. For details on the customization options for your reports, see our article Configuring System Reports.

Alternatively, you can obtain an overview of absence days including associated periods by creating custom reports. Find out how to do this here.




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