This article explains how to integrate the IDENTsmart terminals with Personio to facilitate your employees' time tracking. You will find an overview of all the prerequisites, as well as instructions on how to set up the synchronization.

What is IDENTsmart?

The IDENTsmart ID500 Time & Attendance solution is a simple, affordable and innovative all-in-one solution that enables small and medium-sized businesses to keep perfect track of their employees' working hours. The time & attendance solution comes with the ID500 Time & Attendance Terminal, which can be used as a wall-mounted or tabletop device, RFID employee stamp chip cards and RFID admin tokens.

The intelligent ID500 terminal is completely self-sufficient – there is no need to install any additional software on your computers. Neither complex installations nor additional software or training are required. The system is innovative to use and offers all key features of modern time tracking system for companies with up to 250 employees.

How Can I Set Up the Integration of IDENTsmart and Personio?

The integration is currently limited to the manual CSV export of the data from the ID500 terminal and the subsequent manual import into the Personio system.

ID500 time tracking automatically and/or manually creates CSV export files for Personio, which are sent by email. A special Personio CSV export can be performed via the admin menu of the ID500 terminal. The export file is emailed to the HR department or responsible employee. The recorded attendance times can then be imported directly into Personio without further processing. 

Which Data Is Transferred?

All recorded data is emailed to the HR department or the responsible employee as Excel-compatible documents (xlsx files) on a daily, weekly and/or monthly basis. As times are tracked by the minute, the data can also serve as a basis for efficient payroll accounting. The CSV export file is built according to Personio specifications and can be imported into Personio. You can find more information about the import here.

How Much Does It Cost?

Apart from the acquisition costs for the ID500 starter kit and, if applicable, costs for additional employee cards or tokens, there are no other ongoing costs. The ID500 starter kit including 25 employee cards can be purchased via Amazon, specialist retailers or directly from the web shop.

Who Do I Contact at IDENTsmart?

For questions about IDENTsmart products, please contact Armin Wachter directly at armin.wachter@identos.com.