Scheduling A Leave Period

 

This article explains how to create and configure long-term absences such as parental leave or sabbaticals.

Different rules apply to maternity leave, which you can find more details about here.

 

Scheduling A Leave Period

In the relevant employee profile, click on the options button with the three dots in the upper right corner and select Schedule leave.

leave-schedule-leave_en-us.png

Enter the Begin and End of the leave, and add a Comment. This will automatically change the employee's status to Leave during this period. At the end of their time on leave, the employee's status will automatically change back to Active.

employee-profile-options-leave-period_en-us.png

The leave, its duration and the comment will appear in the employee profile under HR information.

employee-profile-information-leave-period_en-us.png

 

Adding an Absence to the Calendar

In the employee profile, select the relevant absence type from the Absence menu and add the time period. As long as the absence type you require has already been created in the account configuration, it will appear as an option. You can find more information on configuring absence types here.

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Set the absence type to appear in your calendar, as shown below for "Parental leave."

leave-absence-calendar_en-us.png

 

Salary Payments

Salary payments and other compensation types will be suspended for the leave period. Ff the start and/or end date of the leave occurs in the current month, they will be prorated.

Go to Configure account > Salary & Payroll to specify the type of prorated salary calculation you would like to use: "Based on 30 days" or "Based on days of the month." You can find further information on prorated salary calculations here.

leave-salary-overview_en-us.png

 

Vacation Calculation

For every full calendar month of leave, the employee's leave entitlement will be automatically reduced.

leave-calculating-entilement_en-us.png

 

Payroll Export

Set up the following columns to display in payroll as required: "Leave starts," "Leave ends" and "Leave comment." Under settings, go to Salary & Payroll and edit the Payroll export attributes. Click on Save to complete the process.

leave-payroll-configuration_en-us.png

The attributes you selected will now be displayed in the payroll export.

leave-payroll-overview_en-us.png

Click here for more information on setting up parental leave in Personio.

 

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