Scheduling a Leave Period

This article describes how you can create and configure long-term absences such as, for example, parental leave or sabbaticals.

There are other rules for maternity protection; you can find more specific information here.

 

Scheduling a Leave Period

In the respective employee profile, navigate to Schedule leave via the top right button with the three dots.

Schedule_Leave.png

Enter the Beginning and the End of the leave period, as well as a Comment. The status of the employee will be automatically changed to Leave for the defined time period. At the end of the leave period, the employee’s status will be automatically set to Active.

Schedule_leave_modal.png

The leave, along with the respective time period and the comment, will be displayed in the employee profile under HR information.

Leave_-_Employee_Profile.png

 

Logging Absences in the Calendar

In the employee profile under Absence, add the time period to the respective absence type. This assumes that the absence type has already been created in the account configuration. You can learn more about the configuration of absence types here.

Schedule_leave_-_add_absence.png

Now view the absence ‘parental leave’, for example, in your calendar.

Schedule_leave_-_calendar_view.png

 

Salary Payments

For the entire duration of the leave, either no salary or other compensation type will be paid, or they will be calculated prorately if the start or end date of the leave occurs in the current month.

Enter the type of prorate salary calculation you would like to use in Configure account > Salary & Payroll: ‘with 30 days of the month’ or ‘with all days of the month’. You can find further information on prorate salary calculation here.

Leave_-_salary_adjustment.png

 

Calculating Leave Entitlement

For every full month of leave, employees’ leave entitlement will be automatically reduced.

Leave_-_Absence_calculation.png

 

Payroll Export

If necessary, view the following columns in payroll: ‘Job pause start’, ‘Job pause end’, ‘Job pause comment’. In account configurations, navigate to Salary & Payroll and edit the Payroll export attributes. Navigate to Save to finish the process.

leave-payroll-configuration_en-us.png

The respective attributes will now be displayed in payroll export.

leave-payroll-overview_en-us.png

 

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