Publishing Job Openings

 

In this article, we will show you how to publish job openings quickly and easily on your Personio career page and on external job portals. Not only will you save a lot of time and effort, but you will also have a convenient overview of all your published advertisements and will be able to see where your applications came from.

 

Publishing on the Personio Career Page

Publish a job opening quickly and easily on your Personio career page by navigating to the job openings overview under Recruiting > Job overview and clicking on Publish. The respective job opening is published immediately on your Personio career page under "{{accountname}}-jobs.personio.com."

Use the filter function to display only those openings in the job overview that are relevant to you, i.e. those that you have viewing or editing rights for. You also have the option of filtering by category and position to refine your selection.

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Only published job openings can be retrieved via the XML feed.

 

Publishing on External Job Portals via Multi-Posting

Click on Recruiting > Job Overview > View job details. From the detail view of a job posting, click on Post on job portals. You'll then be taken to a selection of external job portals. Read this article for step-by-step instructions on how to publish job openings via multi-posting.

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Select all job portals where you would like to publish your job ad by clicking in the respective checkboxes, then click on Next. Use the preview window to review the contents to be transmitted to the job portal by Personio. Depending on the type of ad you select, the job portal may adapt the design of the job posting to the portal's website layout (e.g. if you choose the Template, Text, Text with logo option, etc.) or use the design shown in the preview (if you choose the Design option). Click on Proceed to payment to review your order and finalize it by clicking on Place order. Click here for an overview of all job portals available via Personio.

Ensure that your payment information is stored in your account under Settings > Plan & Billing > Billing information so that publication costs can be settled via Personio. You'll also find all of your invoices here for download.

If you already have individual master contracts in place with any job portals, these can be stored directly in Personio. Personio will then not calculate any further charges for the respective portal. The billing for the publications occurs between you and the portal. See this article for further information on storing master agreements.

Alternatively, if your desired job portal is not available through Personio's multi-posting function, you may add already published postings manually. Use this function to have an overview of these job openings and to be able to track the application channel for reporting purposes.

 

Manual Publishing on External Job Portals

Go to Settings > Recruiting > Channels. Click on Add new channel to add a new channel. While in editing mode, enter all relevant details and click Save to finish the process.

For each recruiting channel, Personio automatically generates a tracking parameter from the channel ID. This is needed to track the channel for incoming applications.

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Go to Recruiting > Job overview > Job > View job details to open the job position and select the desired channel by clicking Share with tracking linkIn the next step, fill in the runtime for the advertisement and optionally its URL. Then enter the tracking URL manually in the respective job portal, so that applicants are taken to your application form to apply directly via this link.

The tracking URL contains the tracking parameter for the respective recruiting channel; it allows the origin channel of incoming applications to be clearly identified.

See this article for further information on applicant tracking when jobs are published manually.

 

Channel Performance

You can see which channel is most effective for your job openings by looking at the Job details of each job posting in the Channel performance section and in Applications.

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