Step 6: Creating External Channels


This article will explain how to publish job openings quickly and easily directly from Personio, in just a few clicks. In addition, you will learn which settings are required for correct channel tracking. This will save you the time and effort involved in submitting the job openings separately to each job portal. 


Publishing on the Personio Career Page

In the Recruiting section, navigate to the Job overview tab and select the position to be advertised. Edit the position via View job details > Edit and fill out the relevant fields. Please note that fields marked with * in the meta information are mandatory for job publications via Personio. Then click on Save to save the changes you have made.

When you have filled out all the details, click the Publish button to publish the job opening on your Personio career page. Alternatively, you can publish a job opening quickly and easily on your Personio career page by navigating to Recruiting > Job overview and clicking on Publish.


If you use the Personio career page, the applicant response is tracked automatically, so no further settings are necessary. All applications received via your Personio career page will have the My career page channel added to the corresponding profile by default.

The Professional and Enterprise plans include the provision of an XML interface. If this option is enabled in Settings > Recruiting > General, job openings with Published status can also be accessed via the XML feed. You can find out here how to integrate job openings via the XML interface.


Publishing on External Job Portals via Multi-Posting

Back in the detail view of the job opening, you can access an extensive list of external job portals via Post on job portals. You can find an overview of all the job portals currently available via Personio here.


Free portals are listed at the top, and suitable job portals are suggested under Premium portals, based on the information entered in the job posting. Go to Further information to access information on the niche and type of job opening as well as details on the runtime and costs of the posting.

Please note that you will need to meet the requirements for the external publication of job postings via multi-posting. You can find these here.

Select the required language from the list of options. Then check the boxes for all the portals on which you want to publish the posting and click on Next.

Review your order and finalize the booking by clicking on Place order. Make sure that your credit card information is stored in your account under Plan and invoice > Invoices so that any costs can be easily settled via Personio. You can also find an overview of your invoices for download in this section.

If you already have master contracts with specific job portals, you can send us your data here. Your contracts will then be stored in Personio and the costs will be adjusted accordingly.

As soon as the contracts have been saved in Personio in their entirety, Personio will no longer show costs for these portals. The job postings will then be billed directly by the portal.

If you use your own corporate career page instead of the Personio career page and at the same time also use the multi-posting function, enter the correct URL for the job opening and the associated application form under Job opening > Edit > Job postings

Please note: Based on the "URL for your job opening and application form" entered under Settings > Recruiting > Career page, you will be shown a suggestion that you can either accept or overwrite.


Save the entries you have added by clicking the Save button.


Manual Publishing on External Job Portals

In addition to multi-posting, job openings can also be published manually on job portals outside of Personio. Create a channel in Personio for each job portal so that you can track the applicant response. To do this, navigate to Settings > Recruiting > Channels. 


Open the required position via Recruiting > Job overview > View job details and add the previously created channel using the Share with tracking link button.


Select the required channel and click on Add. A URL with tracking parameters is then shown for the relevant channel and job opening. Copy this URL and include it in your posting when you publish it.

Applicants reach the relevant job ad on your Personio careers page via the tracking URL stored with the ad. As they do so, they are automatically linked to their originating channel.


Position Performance

You can see which channel is most effective for your job openings by looking at the Channel performance section in the job details for each job opening. This pie chart, which is automatically updated as new applications for the position come in, clearly shows which channels applications are received through.

In the Phase section, you can filter the report to find out, for example, if applicants from certain channels tend to progress further through the application process than those from other channels.

The bar chart on the right provides an overview of the number of applications recently received for the position. You can choose to have the chart display the values for a period of four or eight weeks.



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