Overview of all Attributes in Personio

 

Some attributes are predefined in Personio. These attributes are marked in the settings with the grey note Preset attribute and cannot be renamed or deleted.

predefined-attributes_en-us.png

Most of these attributes also have a predefined placeholder for document or email templates. Further information on document templates can be found here.

 

Preset attributes

The following table lists all preset attributes together with explanations, and associated placeholders for document templates.

Name Explanation Template Placeholder
First name First name {{first_name}}
Last name Last name

{{last_name}}

Gender Gender {{gender}}
Position Position currently held within the company

{{position}}

Email Email address; predefined as the unique identifier used to assign employee data during import {{email}}
Office Office where an employee works {{office}}

Sub-company

Sub-company which an employee works for if sub-companies have been set up {{subcompany}}
Name Full name, including the first and last name *
Status Status of the employee with the specifications Onboarding, Active, Inactive, Leave {{status}}
Hire date Date from which a work contract is effective {{hire_date}}
Contract end date Date on which a fixed-term work contract expires {{contract_end_date}}
End of employment Date on which the employment terminates. Once this date is reached, the employee status is automatically set to Inactive {{termination_date}}
Supervisor Supervisor’s full name {{supervisor}}
Weekly hours An employee’s contractually agreed weekly working hours; this value is linked to the salary {{weekly_working_hours}}
Children Children can be added with entries for name, gender and date of birth {{children}}
Department Department where an employee works {{department}}
Employment type Indicates whether an employee is employed internally or externally {{employment_type}}
Cost center The relevant cost center. You have the option of selecting several cost centers and assigning different charge percentages to each. {{cost_centers}}

Probation period

Duration of the probation period in months {{probation_period}}
Probation period end End date of the probation period {{probation_period_custom}}
Birthday Date of birth; you choose whether the year should be public or not {{date_of_birth}}

  

 

Custom attributes

In addition to the preset attributes, there are other attributes that are frequently used and predefined in Personio, for example:

custom-attributes_en-us.png 

Name Explanation Template Placeholder

Mobile number (business)

Business telephone number *
LinkedIn Link to the LinkedIn profile *
Employee ID Employee number *
Occupation type Occupation type based on the work schedule; the predefined options are Full-time, Part-time, Minijob, Apprentice, Student, Intern. These options can be edited freely. *
Salary type Payroll group; the predefined options are Fixed salary and Hourly salary. These can be used for grouping payroll exports. *

* You may use placeholders for these attributes by putting the attribute name inside curly brackets. If attribute names comprise two or more words, the placeholder needs to be called exactly as the attribute name. Example: {{Personnel number}}

You can, of course, create any number of custom attributes in addition to those already predefined in Personio. You can find information on creating attributes here.

 

Attributes for Custom Reports

A number of additional attributes can be used for custom reports.

Click here for a more comprehensive overview of payroll attributes.

 

Attributes for "Point in Time" Custom Reports

For "point in time" custom reports, you can choose from all the employee attributes, the listed additional attributes, absence attributes and one-time compensation options.

Name Explanation Template Placeholder
Employee attributes System and custom attributes See above
Invitation status Invitation status; the available options are: Not invited, Invited, Joined {{login_status}}
FTE Full-time equivalent; this value indicates how many full-time positions an employee’s position is equivalent to. {{fte}}
Fixed salary (100%) Monthly gross fixed salary 100%
Hourly wages Hourly wages {{hourly_salary}}
Notice pronounced Date on which a termination is issued

{{termination_at}}


Termination reason Reason for termination; free text field {{termination_reason}}
Last working day Last day that the employee needs to show up to work; free text field

{{last_working_day}}

[Absence type] – Entitlement Leave entitlement, comprising the allocated accrual and any manual adjustments

[Absence type] – Balance Number of vacation days not yet taken (minus planned vacation days before the date)

{{vacation_day_balance}}

[Absence type] – Expired days from carryover Number of vacation days carried over from the previous year and expired on the balance date

[Absence type] – Carryover from previous year Number of vacation days carried over from the previous year

One-time compensation Paid on a specific date

Age Age

{{age}}

Tenure 

Number of years that an employee has been with the company

Headcount – Active status The value will be either 1 or 0

{{headcount_active}}

Headcount – Active and Leave status The value will be either 1 or 0

{{headcount_active_and_leave}}

 

Attributes for "Timeframe" Custom Reports

For Timeframe custom reports, you can choose from all the employee attributes, the listed additional attributes as well as attendance- and absence attributes.

Name Explanation Template Placeholder
Employee attributes System and custom attributes See above
Invitation status Invitation status; the available options are: Not invited, Invited, Joined {{login_status}}
FTE Full-time equivalent; this value indicates how many full-time positions an employee’s position is equivalent to. {{fte}}
Fixed salary (100%) Monthly gross fixed salary 100% {{fix_salary}}
Hourly wages Hourly wages {{hourly_salary}}
Notice pronounced Date on which a termination is issued

{{termination_at}}


Termination reason Reason for termination; free text field {{termination_reason}}
Last working day Reason for termination; free text field

{{last_working_day}}

[Absence type] – Entitlement Leave entitlement, comprising the allocated accrual and any manual adjustments
[Absence type] – Balance at end of the timeframe Number of vacation days not yet taken (including planned vacation days) at the end of the time frame
[Absence type] – Balance today Number of vacation days not yet taken
[Absence type] – Balance at beginning of timeframe Number of vacation days not yet taken at the beginning of the timeframe
[Absence type] – Periods Vacation periods entered for the period under review
[Absence type] – Contractual hours thereon, excluding overlaps with public holidays Contractual working hours falling during absences excluding public holidays 
[Absence type] – Days scheduled Number of vacation days planned for the time period {{vacation_days_planned}}
Note: This includes days planned in current and following years.
[Absence type] – Days taken Number of vacation days taken during the time period
[Absence type] – Expired days from carryover Number of vacation days carried over from the previous year and expired on the balance date
[Absence type] – Carryover from previous year Number of vacation days carried over from the previous year
Sickness – Periods Sickness periods entered for the period under review
Sickness – Contractual hours thereon, excluding overlaps with public holidays Contractual working hours falling during "sickness" absences excluding public holidays 
Sickness – Days scheduled Number of future sick days
Sickness – Days taken Number of sick days taken
Sickness – Days with certificate Number of sick days over the period under review for which a medical certificate has been provided
Hours worked (pending approval) Working hours not yet approved

Hours worked (approved)

Working hours that have been approved

Effective target working hours

Hours actually worked (minus public holidays and absences)

Contractual working hours falling on public holidays

Contractual hours falling on public holidays

Contractual target working hours

Contractual target working hours

Overtime (approved)

Approved recorded overtime

Age Age

Tenure

Number of years that an employee has been with the company

{{tenure}}

Headcount – Active status The value will be either 1 or 0

Headcount – Active and Leave status The value will be either 1 or 0

Goal name

Name of the performance goal

Goal status

Status of the performance goal

Total goal achievement

Overall goal achievement percentage combining all subgoals

Goal timeframe

Interval of the performance goal

Goal timeframe start date

Start date of goal

Goal timeframe end date

End date of goal 

Goal name

Name of the goal

Subgoal achievement percentage

Achievement of the subgoal in percent, contributing to Total goal achievement

Subgoal description

Description of the subgoal

Subgoal target

Goal of a quantitative subgoal in numbers

Subgoal measurement

Can be quantitative, qualitative or binary

Subgoal weight -

Subgoal achievement Achievement of quantitative subgoal in numbers

 

Attributes for "Historical Data" Custom Reports

For Historical data custom reports, you can choose from all the employee attributes and the additional attributes listed.

Name Explanation Template Placeholder
Employee attributes System and custom attributes See above
Invitation status Invitation status; the available options are: Not invited, Invited, Joined {{login_status}}
FTE Full-time equivalent; this value indicates how many full-time positions an employee’s position is equivalent to. {{fte}}
Fixed salary (100%) Monthly gross fixed salary 100%
Hourly wages Hourly wages {{hourly_salary}}
Notice pronounced Date on which a termination is issued

{{termination_at}}


Termination type Type of termination, e.g. settlement agreement, agreement to terminate {{termination_type}}
Termination reason Reason for termination; free text field {{termination_reason}}
Weekly hours An employee’s contractually agreed weekly working hours; this value is linked to the salary {{weekly_working_hours}}

 

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