Overview of all Attributes in Personio

 

Some attributes are predefined in Personio. These attributes are marked in the settings with the grey note Preset attribute and cannot be renamed or deleted.

predefined-attributes_en-us.png

Most of these attributes also have a predefined placeholder for document or email templates. Further information on document templates can be found here.

 

Preset attributes

The following table lists all preset attributes together with explanations, and associated placeholders for document templates.

Name Explanation Template Placeholder
First name First name {{first_name}}
Last name Last name

{{last_name}}

Gender Gender {{gender}}
Position Position currently held within the company

{{position}}

Email Email address; predefined as the unique identifier used to assign employee data during import {{email}}
Office Office where an employee works {{office}}

Sub-company

Sub-company which an employee works for if sub-companies have been set up {{subcompany}}
Name Full name, including the first and last name *
Status Status of the employee with the specifications Onboarding, Active, Inactive, Leave {{status}}
Hire date Date from which a work contract is effective {{hire_date}}
Contract end date Date on which a fixed-term work contract expires {{contract_end_date}}
End of employment Date on which the employment terminates. Once this date is reached, the employee status is automatically set to Inactive {{termination_date}}
Supervisor Supervisor’s name {{supervisor_first_name}} {{supervisor_last_name}}
Weekly hours An employee’s contractually agreed weekly working hours; this value is linked to the salary {{weekly_working_hours}}
Children Children can be added with entries for name, gender and date of birth {{children}}
Department Department where an employee works {{department}}
Employment type Indicates whether an employee is employed internally or externally {{employment_type}}
Cost center The relevant cost center. You have the option of selecting several cost centers and assigning different charge percentages to each. {{cost_centers}}

Probation period

Duration of the probation period in months {{probation_period}}
Probation period end End date of the probation period {{probation_period_custom}}

  

 

Custom attributes

In addition to the preset attributes, there are other attributes that are frequently used and predefined in Personio, for example:

custom-attributes_en-us.png 

Name Explanation Template Placeholder

Mobile number (business)

Business telephone number *
Geburtstag Date of birth; you choose whether the year should be public or not *
LinkedIn Link to the LinkedIn profile *
Personnel number Employee number *
Employment type Employment type; the predefined options are Full-time, Part-time, Minijob, Apprentice, Student, Intern. These options can be edited freely. *
Accounting type Accounting group; the predefined options are Fixed salary and Hourly wages. These can be used for grouping payroll exports. *

 

 

Payroll and Export Attributes

A number of additional attributes can be used for payroll and exports. Click here for a more comprehensive overview of payroll attributes.

Name Explanation Template Placeholder
Employee roles Employee roles which can be assigned to an employee *
Invitation status Invitation status; the available options are: Not invited, Invited, Joined
Last login Date of an employee’s most recent login to Personio {{last_login}} 
FTE  Full-time equivalent; this value indicates how many full-time positions an employee’s position is equivalent to. {{fte}}
End of employment Date on which the employment terminates {{termination_date}}
Notice pronounced Date on which a termination is issued *
Type Settlement agreement, Agreement to terminate, Court settlement, Employer quit, Employer quit with irrevocable suspension, Employee quit, Retirement, Collective agreement, Death, Contract expired, Switch of sub-company, Valid cancellation. {{termination_type}}
Reason Reason for termination; free text field {{termination_reason}}
Last working day Last working day {{last_working_day}}
Salary Salary payments over the period under review *
Fixed salary Monthly gross fixed salary {{fix_salary}}
Hourly wages Hourly wages {{hourly_salary}}
Bonus payment Bonus payments over the period under review  *
Extra payments Extra payments over the period under review *
Signing bonus Predefined type of extra payment {{signing_bonus}}
Hours worked Hours worked over the period under review *
Leave starts Start of an employment break  *
Job pause end End of an employment break  *
Job pause comment Comment on an employment break  *
Paid vacation entitlement Leave entitlement comprising the allocated accrual and any manual adjustments *
Paid vacation Vacation absence type
Paid vacation periods Vacation periods entered for the period under review
Paid vacation days Number of vacation days entered for the period under review *
Paid vacation: planned days Total number of planned vacation days  *
Paid vacation balance Number of vacation days not yet taken (including planned vacation days) *

Paid vacation: days taken in the current year

Number of vacation days taken in the current year *
Paid vacation: planned days in the current year Number of vacation days planned in the current year *

Paid vacation: carryover from previous year

Number of vacation days carried over from the previous year *

Paid vacation: expired days from carryover

Number of vacation days carried over from the previous year and expired on the balance date *
Sickness Absence type: sickness *
Sickness periods Sickness periods entered for the period under review *
Sick days Number of sick days entered for the period under review *
Sickness: days taken in the current year Number of sick days taken in the current year *
Sickness: planned days Number of future sick days *
Sickness days with medical certificate Number of sick days over the period under review for which a medical certificate has been provided *
Special leave Special leave absence type *
Special leave periods Special leave periods entered for the period under review *
Special leave days Number of special leave days entered for the period under review *

Special leave: days taken in the current year

Number of special leave days taken in the current year
Special leave: planned days Number of planned special leave days *
Sabbatical Sabbatical absence type *
Sabbatical periods Sabbatical periods entered for the period under review *
Sabbatical days Number of sabbatical days entered for the period under review *
Sabbatical: days taken in the current year Number of sabbatical days taken in the current year *
Sabbatical: planned days Number of planned sabbatical days *
Parental leave Absence type: parental leave *
Parental leave periods Parental leave periods entered for the period under review *
Parental leave days Number of parental leave days entered for the period under review *
Parental leave: days taken in the current year Number of parental leave days taken in the current year *
Parental leave: planned days Number of planned parental leave days *
Maternity protection Maternity protection absence type *
Maternity protection periods Maternity protection periods entered for the period under review
Maternity protection days Number of maternity protection days entered for the period under review *
Maternity protection: days taken in the current year Number of maternity protection days taken in the current year *
Maternity protection: planned days Number of planned maternity protection days *

* You may use placeholders for these attributes by putting the attribute name inside curly brackets. If attribute names comprise two or more words, they need to be linked by an underscore character. Example: {{Work_phone}}

You can, of course, create any number of custom attributes in addition to those already predefined in Personio. You can find information on creating attributes here.

 

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