Overview of all Attributes in Personio

 

A number of attributes are predefined as system attributes in Personio. These attributes are identified by a lock icon  in the settings, meaning that they cannot be deleted.

system-attributes_en-us.png

Most of these attributes also have a predefined placeholder for document or email templates. For more information about document templates, please click here.

 

System Attributes

The following table lists all system attributes together with explanations, and associated placeholders for document templates.

Name

Explanation

Placeholder for template

First name

First name

{{first_name}}

Last name

Last name

{{last_name}}

Gender

Gender

{{gender}}

Position

Position currently held within the company

{{position}}

 

Email address; predefined as the unique identifier used to assign employee data during import

{{email}}

Office

Office where an employee works

{{office}}

Sub-company

Sub-company which an employee works for if sub-companies have been set up

{{subcompany}}

Name

Full name, including the first and last name

*

Status

Employee status; the available options are Onboarding, Active, Inactive, Leave

{{status}}

Hire date

Date from which a work contract is effective

{{hire_date}}

Contract end date

Date on which a fixed-term work contract expires

{{contract_end_date}}

Termination date

Date on which the employment terminates. Once this date has been reached, the employee status is automatically set to Inactive

{{termination_date}}

Supervisor

Supervisor’s name

{{supervisor_first_name}} {{supervisor_last_name}}

Weekly hours

An employee’s contractually agreed weekly working hours; this value is linked to the salary

{{weekly_working_hours}}

Children

Children can be added with entries for name, gender and date of birth

{{children}}

Department

Department where an employee works

{{department}}

Employment type

Indicates whether an employee is employed internally or externally

{{employment_type}}

Cost center

The relevant cost centre. You have the option of selecting several cost centres and assigning different charge percentages to each.

{{cost_centers}}

Probation period

Duration of the probation period in months

{{probation_period}}

Probation period end

End date of the probation period

{{probation_period_custom}}

 

User-Defined Attributes

custom-attributes_en-us.png

A number of other commonly used attributes are also predefined in Personio, in addition to system attributes. These user-defined attributes can be edited, renamed or deleted in line with your preferences.

Name

Explanation

Placeholder for template

Mobile number (business)

Business telephone number

*

Birthday

Date of birth; you choose whether the year should be public or not

*

LinkedIn

Link to the LinkedIn profile

*

Personnel number

Employee number

*

Employment type

Employment type; the predefined options are Full-time, Part-time, Minijob, Apprentice, Student, Intern. These options can be edited freely.

*

Accounting type

Accounting group; the predefined options are Fixed salary and Hourly wages. These can be used for grouping payroll exports.

*

 

Payroll and Export Attributes

A number of additional attributes can be used for payroll and exports. You can get an additional overview of the payroll attributes here.

Name

Explanation

Placeholder for template

Employee roles 

Employee roles which can be assigned to an employee

*

Invitation status 

Invitation status; the available options are: Not invited, Invited, Joined

*

Last login 

Date of an employee’s most recent login to Personio

{{last_login}}

FTE

Full-time equivalent; this value indicates how many full-time positions an employee’s position is equivalent to.

{{fte}}

Termination date

Date on which the employment terminates

{{termination_date}}

Notice pronounced

Date on which a termination is issued

*

Type

Termination type. The available options are: Settlement agreement, Agreement to terminate, Court settlement, Employer quit, Employer quit with irrevocable suspension, Employee quit, Retirement, Collective agreement, Death, Contract expired, Switch of sub-company, Valid cancellation.

{{termination_type}}

Reason

Reason for termination; free text field

{{termination_reason}}

Last working day

Last working day

{{last_working_day}}

Salary

Salary payments over the period under review

*

Fixed salary

Monthly gross fixed salary

{{fix_salary}}

Hourly wages

Hourly wages

{{hourly_salary}}

Bonus salary

Bonus payments over the period under review

*

Extra payments

Extra payments over the period under review

*

Signing bonus

Predefined type of extra payment

{{signing_bonus}}

Hours worked

Hours worked over the period under review

*

Job pause start

Start of an employment break

*

Job pause end

End of an employment break

*

Job pause comment

Comment on an employment break

*

Paid vacation entitlement

Leave entitlement comprising the allocated accrual and any manual adjustments

*

Paid vacation

Vacation absence type

*

Paid vacation periods

Vacation periods entered for the period under review

*

Paid vacation days 

Number of vacation days entered for the period under review

*

Paid vacation: planned days

Number of all planned vacation days

*

Paid vacation balance

Number of vacation days not yet taken (including planned vacation days)

*

Paid vacation: days taken in the current year

Number of vacation days taken in the current year

*

Paid vacation: planned days in the current year

Number of vacation days planned in the current year

*

Paid vacation: carryover from previous year

Number of vacation days carried over from the previous year

*

Paid vacation: expired days from carryover

Number of vacation days carried over from the previous year and expired on the balance date

*

Sickness

Absence type: sickness

*

Sickness periods

Sickness periods entered for the period under review

*

Sickness days

Number of sick days entered for the period under review

*

Sickness: days taken in the current year

Number of sick days taken in the current year

*

Sickness: planned days

Number of future sick days

*

Sickness days with medical certificate

Number of sick days over the period under review for which a medical certificate has been provided

*

Special leave

Special leave absence type

*

Special leave periods

Special leave periods entered for the period under review

*

Special leave days

Number of special leave days entered for the period under review

*

Special leave: days taken in the current year

Number of special leave days taken in the current year

*

Special leave: planned days

Number of planned special leave days

*

Sabbatical

Sabbatical absence type

*

Sabbatical periods

Sabbatical periods entered for the period under review

*

Sabbatical days

Number of sabbatical days entered for the period under review

*

Sabbatical: days taken in the current year

Number of sabbatical days taken in the current year

*

Sabbatical: planned days

Number of planned sabbatical days

*

Parental leave

Absence type: parental leave

*

Parental leave periods

Parental leave periods entered for the period under review

*

Parental leave days

Number of parental leave days entered for the period under review

*

Parental leave: days taken in the current year

Number of parental leave days taken in the current year

*

Parental leave: planned days

Number of planned parental leave days

*

Maternity protection

Maternity protection absence type

*

Maternity protection periods

Maternity protection periods entered for the period under review

*

Maternity protection days

Number of maternity protection days entered for the period under review

*

Maternity protection: days taken in the current year

Number of maternity protection days taken in the current year

*

Maternity protection: planned days

Number of planned maternity protection days

*

* You may use placeholders for these attributes by putting the attribute name inside curly brackets. If attribute names comprise two or more words, they need to be linked by an underscore character. Example: {{Work_phone}}

You can, of course, create customized attributes in addition to those already predefined in Personio. Click here for more information about creating attributes.

 

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