Overview of all Attributes in Personio

Antonio Mazure

August 13, 2020 12:54

Some attributes are predefined in Personio. These attributes are marked in the settings with the grey note Preset attribute and cannot be renamed or deleted.

Most of these attributes also have a predefined placeholder for document or email templates. Further information on document templates can be found here.

Preset attributes

The following table lists all preset attributes together with explanations, and associated placeholders for document templates.

Name	Explanation	Template Placeholder
First name	First name	{{first_name}}
Last name	Last name	{{last_name}}
Gender	Gender	{{gender}}
Position	Position currently held within the company	{{position}}
Email	Email address; predefined as the unique identifier used to assign employee data during import	{{email}}
Office	Office where an employee works	{{office}}
Sub-company	Sub-company which an employee works for if sub-companies have been set up	{{subcompany}}
Name	Full name, including the first and last name	*
Status	Status of the employee with the specifications Onboarding, Active, Inactive, Leave	{{status}}
Hire date	Date from which a work contract is effective	{{hire_date}}
Contract end date	Date on which a fixed-term work contract expires	{{contract_end_date}}
End of employment	Date on which the employment terminates. Once this date is reached, the employee status is automatically set to Inactive	{{termination_date}}
Supervisor	Supervisor’s name	{{supervisor_first_name}} {{supervisor_last_name}}
Weekly hours	An employee’s contractually agreed weekly working hours; this value is linked to the salary	{{weekly_working_hours}}
Children	Children can be added with entries for name, gender and date of birth	{{children}}
Department	Department where an employee works	{{department}}
Employment type	Indicates whether an employee is employed internally or externally	{{employment_type}}
Cost center	The relevant cost center. You have the option of selecting several cost centers and assigning different charge percentages to each.	{{cost_centers}}
Probation period	Duration of the probation period in months	{{probation_period}}
Probation period end	End date of the probation period	{{probation_period_custom}}

Custom attributes

In addition to the preset attributes, there are other attributes that are frequently used and predefined in Personio, for example:

Name	Explanation	Template Placeholder
Mobile number (business)	Business telephone number	*
Geburtstag	Date of birth; you choose whether the year should be public or not	*
LinkedIn	Link to the LinkedIn profile	*
Personnel number	Employee number	*
Employment type	Employment type; the predefined options are Full-time, Part-time, Minijob, Apprentice, Student, Intern. These options can be edited freely.	*
Accounting type	Accounting group; the predefined options are Fixed salary and Hourly wages. These can be used for grouping payroll exports.	*

Payroll and Export Attributes

A number of additional attributes can be used for payroll and exports. Click here for a more comprehensive overview of payroll attributes.

Name	Explanation	Template Placeholder
Employee roles	Employee roles which can be assigned to an employee	*
Invitation status	Invitation status; the available options are: Not invited, Invited, Joined	*
Last login	Date of an employee’s most recent login to Personio	{{last_login}}
FTE	Full-time equivalent; this value indicates how many full-time positions an employee’s position is equivalent to.	{{fte}}
End of employment	Date on which the employment terminates	{{termination_date}}
Notice pronounced	Date on which a termination is issued	*
Type	Settlement agreement, Agreement to terminate, Court settlement, Employer quit, Employer quit with irrevocable suspension, Employee quit, Retirement, Collective agreement, Death, Contract expired, Switch of sub-company, Valid cancellation.	{{termination_type}}
Reason	Reason for termination; free text field	{{termination_reason}}
Last working day	Last working day	{{last_working_day}}
Salary	Salary payments over the period under review	*
Fixed salary	Monthly gross fixed salary	{{fix_salary}}
Hourly wages	Hourly wages	{{hourly_salary}}
Bonus payment	Bonus payments over the period under review	*
Extra payments	Extra payments over the period under review	*
Signing bonus	Predefined type of extra payment	{{signing_bonus}}
Hours worked	Hours worked over the period under review	*
Leave starts	Start of an employment break	*
Job pause end	End of an employment break	*
Job pause comment	Comment on an employment break	*
Paid vacation entitlement	Leave entitlement comprising the allocated accrual and any manual adjustments	*
Paid vacation	Vacation absence type	*
Paid vacation periods	Vacation periods entered for the period under review	*
Paid vacation days	Number of vacation days entered for the period under review	*
Paid vacation: planned days	Total number of planned vacation days	*
Paid vacation balance	Number of vacation days not yet taken (including planned vacation days)	*
Paid vacation: days taken in the current year	Number of vacation days taken in the current year	*
Paid vacation: planned days in the current year	Number of vacation days planned in the current year	*
Paid vacation: carryover from previous year	Number of vacation days carried over from the previous year	*
Paid vacation: expired days from carryover	Number of vacation days carried over from the previous year and expired on the balance date	*
Sickness	Absence type: sickness	*
Sickness periods	Sickness periods entered for the period under review	*
Sick days	Number of sick days entered for the period under review	*
Sickness: days taken in the current year	Number of sick days taken in the current year	*
Sickness: planned days	Number of future sick days	*
Sickness days with medical certificate	Number of sick days over the period under review for which a medical certificate has been provided	*
Special leave	Special leave absence type	*
Special leave periods	Special leave periods entered for the period under review	*
Special leave days	Number of special leave days entered for the period under review	*
Special leave: days taken in the current year	Number of special leave days taken in the current year	*
Special leave: planned days	Number of planned special leave days	*
Sabbatical	Sabbatical absence type	*
Sabbatical periods	Sabbatical periods entered for the period under review	*
Sabbatical days	Number of sabbatical days entered for the period under review	*
Sabbatical: days taken in the current year	Number of sabbatical days taken in the current year	*
Sabbatical: planned days	Number of planned sabbatical days	*
Parental leave	Absence type: parental leave	*
Parental leave periods	Parental leave periods entered for the period under review	*
Parental leave days	Number of parental leave days entered for the period under review	*
Parental leave: days taken in the current year	Number of parental leave days taken in the current year	*
Parental leave: planned days	Number of planned parental leave days	*
Maternity protection	Maternity protection absence type	*
Maternity protection periods	Maternity protection periods entered for the period under review	*
Maternity protection days	Number of maternity protection days entered for the period under review	*
Maternity protection: days taken in the current year	Number of maternity protection days taken in the current year	*
Maternity protection: planned days	Number of planned maternity protection days	*

* You may use placeholders for these attributes by putting the attribute name inside curly brackets. If attribute names comprise two or more words, they need to be linked by an underscore character. Example: {{Work_phone}}

You can, of course, create any number of custom attributes in addition to those already predefined in Personio. You can find information on creating attributes here.

Overview of all Attributes in Personio

Preset attributes

Custom attributes

Payroll and Export Attributes

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